The Annual General Meeting of the British Flyball Association will be held on Saturday, 1st April 2023.
Venue:
Lode Heath School, Lode Lane, Solihull, West Midlands, B91 2HW
Attendance via Zoom will also be made available, for those who will be unable to attend in person.
Starting at 9:30am, ending no later than 16:00pm
Registration for the AGM will be made available via BFA Members Only & the BFA Forum on the website from Thursday, 16th February 2023. This will run for 6 weeks, closing at 23:59 on Thursday, 30th March 2023. All members who wish to attend either in person or electronically are required to complete the online registration form within the allotted time frame.
Committee nominations will be open from 21:00 on Thursday, 16th February 2023. Any member wishing to stand for committee are asked to ensure they meet the criteria set out in rule 5.1.
If an election is necessary, then all nominated members will be balloted.
The closing date for committee nominations is Thursday, 2nd March. Should a vote be required, voting will be opened on Thursday, 16th March & closed on Thursday 30th March with the result of any vote being announced at the AGM.
The first committee meeting will be on Sunday, 2nd April 2023.
Proposals for agenda items, including rule change proposals, can be made from Thursday, 16th February. Please note that no rule change proposals will be carried forward from the outlined AGM in October of 2022. As such we kindly ask for any proposals to be resubmitted
In conjuction with this, we are pleased to announce the committee has re-introduced a working party of 5 individuals who will work alongside the committee to review any rule change proposals that come forward this year. The working party will be in place to suggest any potential word amendments to the proposer, to ensure that rules can be added quickly and effciently at the time of introduction should they be successful.
The closing date for agenda items is Thursday, 2nd March 2023. Any agenda items raised after this point will not be accepted as per rule 8.3.
The agenda will be published as soon as is possible after this date and not less than 10 days prior to the AGM, as per rule 8.4. For clarity, this means the Agenda will be published no later than Wednesday, 22nd March 2023.
No later than Thursday, 23rd March 2023 the committee will begin to release to the membership a summary of each, individual rule change proposal. This will be staggered until and including Monday, 27th March. Any proposer will be actively encouraged to discuss the rational and answer any questions the wider membership may have in respect to your proposal.
At the AGM, those members attending will be given the opportunity to debate the proposals, and to listen to the discussions both for and against each proposed rule change. The proposer of any rule change will be asked to once again give a summary of their proposed rule change. Following the debate each rule will be taken to a vote of the voting members present at the meeting. Voting will be made available to all attendees, regardless of whether this is in person or via zoom.
We are happy to announce this year that all members eligible to vote will still have opportunity to do so, regardless of attendance at the AGM.
This will be facilitated via a summary of any discussion regarding rule changes being made available post AGM.
The committee at this time aspire to have this summary available for the memberships attention by Monday, 10th April. This will also constitute as the minutes of the meeting
Voting will be available to the wider membership who were not in attendance at the AGM on Saturday, 1st April from Monday, 17th April until Monday, 24th April 2023.
After the voting has closed and the votes tallied, results of each vote shall be announced to the membership, and any rule changes will then be made at the earliest practical time. Please note each valid member will only be able to receive one vote, and any duplicated votes will not be accepted.
We hope the above is clear and informative for all members, but should anyone have any further questions at this time please do not hesitate to contact bfacommitteesecretary@gmail.com
BFA Committee